Vary a Club Premises Certificate (Alcohol)

An application to vary a club premises certificate can be made at any time. The process is similar to making an application, in some much that the details that intend to be changed must be included in the Operating Schedule. However if the variation is of a minor nature, then it maybe appropriate to make a Minor Variation, see that webpage for more information.The application form (see below) needs to be provided along with the following information:-

A plan of the premises (1:100) (if changing) for more information please see below.
The details of the variation included as part of the ‘operating schedule’. This may include new conditions if the variation for example is an extension of operational hours, or an addition of an activity, i.e. live music. (This is part of the application form.)
The fee (see fee document).
A copy of application form must be sent to the responsible authorities, including the Chief Officer of Police, (see responsible authority document).
You will also be required to advertise the proposed changes. See information below.

Applications

You are able to apply online to vary a Club Premises Certificate.

Apply - Vary a Cub Premises Certificate (M) (Online)

Alternatively, printable application forms can be downloaded. Forms are also available Connections offices.

Apply - Vary a Club Premises Certificate (M) (Printable)

Notify - Site Notice Variation to Club Premises Certificate (Printable)

Can the Licence be Granted Automatically?

No, it is in the public interest that Torbay Licensing Authority must process your application before it can be granted. You cannot provide, operate, authorise or undertake the licensable activity without a Licence and submitting an application form does not guarantee that a Licence will be granted.

If you have not had a response to your application within 40 working days, please contact Licensing by email: licensing@torbay.gov.uk

Plan

Regulations state that the plan of the premises must be in standard scale (1:100), unless previously agreed in writing with Torbay Council’s Licensing Section.

The regulations specify the plan must show:-

the extent of the boundary of the building, if relevant, and any external and internal walls of the building and, if different, the perimeter of the premises;
the location of points of access to and egress from the premises;
if different from (b), the location of escape routes from the premises;
in a case where the premises is to be used for more than one licensable activity, the area within the premises used for each activity;
fixed structures (including furniture) or similar objects temporarily in a fixed location (but not furniture) which may impact on the ability of individuals on the premises to use exits or escape routes without impediment;
in a case where the premises includes a stage or raised area, the location and height of each stage or area relative to the floor;
in a case where the premises includes any steps, stairs, elevators or lifts, the location of the steps, stairs, elevators or lifts;
in the case where the premises includes any room or rooms containing public conveniences, the location of the room or rooms;
the location and type of any fire safety and any other safety equipment including, if applicable, marine safety equipment; and
the location of a kitchen, if any, on the premises.

The plan may be illustrated by the use of symbols on the plan with an appropriate key.

Operating Schedule

It is extremely important that an Operating Schedule is submitted with the application form. Without one, the application will be rejected. On page 12 of the application form are 5 boxes, which cover the Licensing Objectives. You must write down the actions and conditions that you intend to undertake to address the 4 licensing objectives. We have model conditions information on the website which will give advice on this. This is also available by ringing the office on 01803 208120, where we have it available in Microsoft Word format too.

Advertisement of applications

In the case of an application for a club premises certificate, the applicant must advertise the application.

For a period of no less then 28 consecutive days starting on the day after the day on which the application was given to Torbay Council, by displaying a notice,

(i) which is:-
of a size equal or larger than A4,
of a pale blue colour,
printed legibly in black ink or typed in black in a font of a size equal to or larger than 16;

(ii)in all cases, prominently at or on the premises to which the application relates where it can be conveniently read from the exterior of the premises and in the case of a premises covering an area of more than fifty metres square, a further notice in the same form and subject to the same requirements every fifty metres along the external perimeter of the premises abutting any highway; and
by publishing a notice:-
(i)in a local newspaper circulating in the vicinity of the premises (Herald Express).

(ii)on at least one occasion during the period of ten working days starting on the day after the day on which the application was given to the relevant licensing authority.

The following information must be provided in the notices:-

the name of the applicant or club;
the postal address of the premises or club premises, if any, or if there is no postal address for the premises a description of those premises sufficient to enable the location and extent of the premises or club premises to be identified.
The postal address and, where applicable, the worldwide web address where the register of the relevant licensing authority is kept and when the record of the application may be inspected;
The date by which an interested party or responsible authority may make representations to the relevant licensing authority;
That representations shall be made in writing; and
That it is an offence knowingly or recklessly to make a false statement in connection with an application and the maximum fine for which a person is liable on description of the proposed variation.
Give A brief description of the proposed variation, but it must include the times the premises is open for the sale of alcohol, supply of hot food and regulated entertainment, though there isn’t a need to specify all of these, just the earliest opening times and the latest closing times.

Contact Licensing & Public Protection

Tel: 01803 208025
Email: licensing@torbay.gov.uk
Fax: 01803 208854

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